AVDC is able to issue road closures for local events around the Vale.
We are however only allowed to issue a closure that is covered by section 21 of the Town Police Clauses Act of 1847. Where it states that road closures may be issued to aid:
“The prevention of obstruction of the streets within the limits of the special act, in all times of public processions, rejoicing, or illuminations”
There are two different types of road closure. One, as outlined above is issued under the Town Police Clauses Act of 1847 by AVDC the other is a Temporary Traffic Regulation Order issued by the County Council. These road closures are covered by Section 16a of the Road Traffic Regulation Act 1984.
Do I need a road closure?
In all cases where the proposal is to hold an event on the public highway, the first priority of the event organiser must be to obtain the necessary permission from the authorities. Event organisers should make sure that they allow themselves enough time to fully plan the proposed event for requests for a temporary road closure order to be made . A road closure can be very disruptive to local residents and the event organiser should give serious thought to decide if the event could be held somewhere other than the highway.
What type of road closure do I need?
Town Police Clauses road closure:
Listed below are some examples of the type of events that could be issued with a Town Police Clauses road closure:
- Parades and Processions
- Christmas light illuminations
- Celebrations of marked events ie Bonfire Night, May Day, Christmas
AVDC reserve the right to refuse a road closure. Some examples of the reasons are listed below:
- You have not given us enough time to process the application (we require a minimum of 12 weeks)
- If we think that there is a more suitable alternative location for your event
- The road closure covers major roads
- There are a large numbers of people likely to attend the event
- There is no risk to public safety and the necessity for a road closure is questionable
- The risk assessment identifies any unacceptable risks
- The requested closure closes the road for too long (over 8 hours)
- There is too much disruption to the traffic flow
- There is no satisfactory diversion around the road closure
- There is no satisfactory emergency service access to the road closure
- We receive objections from other parties or the public that cannot be resolved
- The organiser does not have satisfactory public liability insurance
- The organiser does not agree to insure all other parties against any potential liability in connection with the event
- Any other grounds deemed relevant to the application
Temporary Traffic Regulation Order:
It is possible that the event you want to hold cannot be covered by a Town Police Clauses road closure. Bucks County Council can issue a Temporary Traffic Regulation order for the following reasons:
- The closure involves a major ‘A’ road
- Sporting Events
- Street markets
- Commercial Events
- Private Events
- Remembrance Day Parades (This is not covered by the Town Police Clauses Act for reasons of security)
- Road works
- Tree or hedge cutting
How can I apply?
Town Police Clauses
To apply for a Town Police Clauses road closure you need to fill out an application form, and provide a map of the proposed closure. An application form may be downloaded by clicking on the form below. Alternatively you may call our office on 01296 585381 and ask for a form to be sent to you.
Once the form is complete you need to:
- Read our road closure protocol (again this may be downloaded at the bottom of the page or requested over the phone)
- Give us at least 12 weeks notice
- Provide us with a detailed traffic management plan, including how your closure will be implemented and managed on the day.
- Provide us with a risk assessment of the event, the risk assessment should include details of how you have controlled the risks involved in closing the road i.e. how you will ensure that all signs and barriers will remain in place.
- Provide copies of your public liability insurance
- Provide us with evidence that you can adequately steward your event
- Make sure that you have enough qualified people to put out all of the relevant signage for the road closure and diversion
- Write to us or email us to confirm that you have read and accept our conditions
- Check all of the signage on the day of the event to make sure it is all present and correct
- Inform the local Safety Advisory Group (SAG). Where a road closure is being applied for a notification should be made to the SAG so that the emergency services can be notified and can consider any possible implications that the event may have on their service. Please click here to download the relevant notification form.
Once you have applied for a Town Police Clauses road closure we will:
- Confirm your application
- Consult with, Buckinghamshire County Council, Thames Valley Police, Two Shires Ambulance Service, Buckinghamshire Fire and Rescue Service known as the “Safety Advisory Group (SAG)
- If no objections are raised and we are satisfied that you have provided us with the relevant information, we will approve the making of the relevant order
- Send out a letter to the organiser outlining all of our conditions
- Once the organiser has confirmed that they will agree to our conditions in writing, we will send laminated copies of the order to the organiser who will need to display the order 14 days in advance throughout the roads to be closed and during the road closure.
- Arrange for the relevant signage to be delivered to the organiser
Barriers and signage
If your application for a Town Police Clauses application has been accepted AVDC will provide barriers and signage. Signs and barriers will be delivered to a specified address on a working day prior to the event and collected on a working day after the event.
Any signage placed on the Highway must be erected by NRSWA (New Roads and Street Works Act 1991) accredited personnel this is covered in Chapter 8 Signing, Lighting and Guarding of the Act. Details of training centres can be found at www.streetworks.fsnet.co.uk
Police attendance and stewarding
The SAG can postpone the approval of any application if they do not feel that the applicant has given satisfactory evidence of signing and stewarding.
Anyone applying for a road closure should assume that the police will not be available to police any aspect of their road closure.
The event organiser has an obligation to adequately steward the event. Thames Valley Police have informed us that they will no longer attend Events to manage traffic. Traffic management is the responsibility of the Event Organiser. We would therefore advise that all organisers should employ the services of a traffic management company.
The Big Lunch event on 5 June 2011 gives everyone a great opportunity to celebrate with a wide range of events, including traditional street parties. Click here to go to our Community & Living pages where there is more information on how to arrange a Street Party in your area.
Temporary Traffic Regulation Orders
To apply for a Temporary Traffic Regulation Order you need to contact Bucks County Council on 01296 383397 or fax them on 01296 382702.
Where do I send my application?
Parking Services – Road Closures
PO Box 569
What if I am unsure which road closure I need to apply for?
If you are unsure of which road closure you need you can contact us on the number below. Once you have given us all of the details we will be able to advise you on which type of road closure you need to apply for.
Date Updated: 03/05/11
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Road Closure Protocol
This protocol should be read before applying for a Road Closure.
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Road Closure Application Form
Please use this form and the included checklist to ensure that you have provided all of the necessary documentation to apply for a Town Police Clauses road closure.
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